Best Raven Scanner
Document scanners may not be as popular as all-in-one printers, but they can still find a place in many traditional and home offices. Many feature duplex scanning capabilities for handling double-sided documents and images, as well as high-capacity automatic document feeders to eliminate manual scanning. Models from brands like Brother and Epson usually come packaged with suites of software to help edit digitized documents for maximum legibility.
These include: automatic blank page removal, handwriting detection, and automatic skew adjustment. Almost all document scanners available allow for wireless connections over Wi-Fi so you can send documents and images to your email, smartphone, or laptop without the need for a USB connection. You can also send digitized documents to cloud storage services like Dropbox and Google Drive to create off-site backup copies. If your office handles many different types of documents, you’ll want to invest in a model that can handle everything from traditional letter-sized paper to business cards and receipts.
What to Look For in a Document Scanner
Whether you’re looking at a flatbed or automatic feed scanner, you’ll want to see how many pages you can fit into it at any one time. Automatic feed style scanners can hold upwards of 100 pages at once, letting you quickly scan large documents or multiple documents without needing to stand around and wait for the machine to be done so you can change out sheets of paper.
A scanner’s online store description or box in a brick-and-mortar store should tell you how many pages or images per minute it can scan. This will give you an idea of how fast you’ll be able to digitize photos and documents.
Color vs B&W
If you’re dealing primarily with text documents without graphs, a black and white scanner will be fine for your home or office. However, if you need to scan images or documents with charts and tables, a color scanner is better for capturing a true-to-life facsimile.
What is the best way to scan documents?
That really depends on the document. If it’s just a page or two, a flatbed style scanner would be perfectly fine. If it is printed on oversized paper or has more than 5 pages, you’ll want to use a scanner with a loading tray and automatic page feeder to quickly digitize your text. Springing for a scanner that is capable of duplex (double-sided), single-pass scanning is another way to quickly digitize large documents since it can read both sides of a page at the same time.
Why should I scan my documents?
Redundancy is a safety and security measure for both home and traditional offices. Having digitized copies of everything from receipts and invoices to client contracts protects you against bookkeeping errors and helps keep everything organized. You can easily compile digitized documents into a searchable database to quickly pull up monthly sales reports, client information, or contracts. And digital copies can’t get accidentally shredded or tossed in the recycling bin.